Timekeeper - Industrial Cleaning Division Job at USA DeBusk, Port Arthur, TX

ZDlvb2Q0RXJhUXBzbGhSTmlCMU1sUVRQQmc9PQ==
  • USA DeBusk
  • Port Arthur, TX

Job Description

TRACK Timekeeper Job Description

Classification: Non-Exempt.

Department: Industrial Cleaning.

Reports to: Office Manager.

Company Profile

USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 24 cities and continues to provide services internationally.

Summary Objective

The TRACK Timekeeper for the Industrial Cleaning Division is responsible for providing overall administrative support for the Branch. The TRACK Timekeeper routine and complex support to different departments, and ensures all day-to-day operations are completed by the required time. The TRACK Timekeeper will have excellent communication skills. The TRACK Timekeeper will have a high level of confidentiality and accuracy and report directly to the Branch Administrator.

Responsibilities

  • Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, physicals, and uniforms orders.
  • Obtain approval and signatures for invoices and enter invoices into QuickBooks.
  • Maintain accurate spreadsheets with POs and invoice totals.
  • Process billing and sales activities including invoices and remitting for payment in QuickBooks; mail/email customers invoices after Salesmen approval.
  • Process billing per MSA Customer requirements.
  • Must be able to communicate with Operations on a day-to-day basis as it relates to billing issues in a timely manner.
  • Run AR aging report and contact customers for payment.
  • Provide Branch Administrator weekly summary for AR collection issues.
  • Maintain file system for customers.
  • Print, copy, scan, send, receive, and response to emails.

Qualifications

  • High School Diploma or equivalent.
  • 2-5 years of related experience.
  • QuickBooks, Microsoft Office, Outlook, Excel.
  • TRACK System time tracking software knowledge required.
  • Basic Payroll knowledge.
  • Time management and excellent communication skills.
  • Ability to quickly learn our customers systems for large projects (CCM, Track, Ariba, GEP, etc.), and work with customer contacts to meet scheduled submittals.
  • Ability to meet all daily and weekly deadlines for all Chem Cleaning Department.
  • Ability to perform other duties as assigned.
  • Must be dependable, willing to work additional hours in a face pace environment, multi-task and be team oriented.

Physical Requirement

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift to 15 pounds at times.

Job Tags

Similar Jobs

Peraton

Forensic Audio-Video Examiner Job at Peraton

Program Overview About The Role Responsibilities NMEC Forensic Audio-Video Examiner Location: Bethesda, MD Full-time onsite/no telework. TS/SCI with Poly required. Peraton is seeking a Forensic Audio-Video Examiner with a strong commitment to...

ASRC Federal Holding Company

Temporary Electrician Job at ASRC Federal Holding Company

 ...Certified Great Place to Work (ASRC Federal Communications is seeking a Temporary Electrician for our ISS2 contract supporting our Air Force customer. This position is located at Eareckson Air Station (EAS).This is a rotational position in which the selected employee... 

Medsurg Sales Staffing

Break into Surgical Sales Entry Level Job at Medsurg Sales Staffing

Are you ready to step into the realm of surgical sales with a leading Medical Device Company in Pittsburgh? We are seeking a driven individual to join team as a Product Specialist and Surgical Sales Representative. This role offers the unique opportunity to collaborate... 

Chick-fil-A

Kitchen/BOH Team Member Job at Chick-fil-A

 ...experience is necessary but our current employees have had success working previously in other fast-paced environments such as Taco Bell, Sheetz, Panda Express, Tractor Supply, Hobby Lobby, Giant Eagle, and Rutter's Back of House Team Member Responsibilities: Prepare,... 

Lensa

Remote Medical Transcriptionist Job at Lensa

 ...Salary: $380 / Week Amergis Healthcare Staffing is seeking a Medical Transcriptionist to transcribe dictation from physicians or...  ...equivalent. Certification by the AmericanAssociation for Medical Transcription preferred; Certification may be required for specific...