Job Description

Reiferson Dee PLC is a law firm of seasoned attorneys with a nationwide practice. We represent institutional lenders, loan servicers and borrowers in commercial and multifamily real estate transactions. The firm is recognized for its depth of knowledge and experience and is relied upon for resolving the complex issues that develop during the life cycle of a commercial real estate loan. We have significant expertise in balance sheet and securitized lending, and CMBS and agency origination and servicing, with experience in virtually every aspect of real estate finance transactions.

Reiferson Dee is seeking to add a Real Estate Paralegal  to the team. This role will be responsible for providing administrative support in connection with document production and transaction management to enhance attorney effectiveness and client results on behalf of Reiferson Dee PLC.

Note: This role is onsite in our Canonsburg office location.  There may be flexibility for a hybrid working schedule after the successful completion of the training period.

Essential Responsibilities:

Document Production and Management

• Precisely maintain accurate and up to date tracking charts for legal transactions, including based on work completed by the Servicing Transactions Analyst and the attorneys, receipt of executed documents and invoices that have been sent/paid.
• Accurately initiate and complete required forms for various legal matters, including assignments of management agreements, loan document amendments, legal memorandums, approval letters and other servicing documents, in a manner free of errors and in compliance with communicated deadlines.
• Save and organize documents in the document management system to ensure ease of accessibility.
• Create blacklines of various legal documents as requested by attorneys.
• Create signature page packets; interface and follow-up with clients to obtain executed signature pages; and precisely monitor and track signature page status.

Client and Email Management

• Serve as the first point of contact for clients, handling initial responses and document requests.
• Coordinate with clients to gather necessary documents and information to set up new matters, provide quotes for legal retainers and process transactions.
• Closely monitor, prioritize, and respond to a high volume of client and internal emails daily.
• Maintain a systematic approach to triaging email requests and information to ensure timely responses and information sharing with appropriate internal and external parties.

Transaction Set Up and Tracking

• Open new legal matters by submitting required documents to the appropriate internal stakeholders.
• Input and update transaction details on tracking charts, ensuring consistent data accuracy and completeness.

Workflow Management

• Independently manage assigned tasks as assigned by Members with a consistent and high level of accountability and attention to detail.

Experience/Education Requirements:

• 3+ years of administrative and/or paralegal experience required; law firm or in-house legal department administrative experience preferred.
• 3+ years of commercial real estate, finance, mortgage, lending or related experience highly preferred.
• Associate or bachelor’s degree in business, law, accounting, or administrative support required.

• Demonstrated, relevant related experience may be substituted for required education.

• Experience providing support to Real Estate finance legal matters preferred.
• Paralegal education or experience is highly preferred.

The salary range for this role is $70,000-$82,500, dependent on qualifications and experience. 

Job Tags

Full time,

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