Job Description

We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today! Responsibilities: Administrative & Organization • Email and calendar management • Update spreadsheets, client notes, and internal follow-up lists • Organize property files, documents, reports, and listing packets • Assist with preparing Comparative Market Analyses (CMAs) (training provided) Marketing & Social Media • Create and post  Instagram content (stories, posts, reels) • Edit and upload  TikTok content using  CapCut • Assist with listing descriptions, marketing flyers, and property ads • Maintain brand aesthetic across all platforms Client Outreach & Follow-Up • Make warm and light cold outreach calls to leads, past clients, and inquiries • (Scheduling showings, inviting to open houses, answering basic property questions — no negotiation.) • Respond to DM and email inquiries professionally and promptly • Update CRM notes and follow-up reminders • (Basic knowledge of Follow Up Boss is a plus, but training is available.) Required Skills & Traits • Strong English communication (written + verbal) • Proficient in  Microsoft Word &  Excel (spreadsheets, data entry) • Comfortable creating CMAs (or willing to learn quickly) • Experience with  Instagram &  TikTok content creation • Basic video editing ability using  CapCut • Confidence in making  phone calls (warm & cold outreach) • Highly  organized , reliable, punctual, and task-focused • Positive attitude , resourceful, proactive thinker who takes initiative Qualifications: • Previous experience in the real estate industry • Must have high school diploma or GED • Communicates well, both verbally and written About Company: We are a boutique real estate advisory firm specializing in residential sales and luxury rentals throughout New York City. Our approach is highly personalized, detail-oriented, and service-driven. We work with a curated portfolio of clients, and pride ourselves on providing a seamless, elevated client experience from first inquiry to closing. We are seeking a Real Estate Administrative & Marketing Assistant to support daily operations, manage marketing tasks, coordinate listings, and help maintain smooth communication with clients, vendors, and partners. The ideal candidate is organized, proactive, tech-savvy, and excited to grow within the real estate industry.

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