Job Description

Description We are looking for a detail-oriented, part-time Office Assistant to join our team in Seattle, Washington. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys managing diverse office operations to ensure smooth day-to-day functionality. The role involves coordinating with vendors, maintaining office supplies, and supporting administrative needs to promote a productive workplace. Responsibilities: - Part-time (20 hours a week) - Oversee daily office operations, including organizing inventories, maintaining facilities, and ensuring the workspace remains functional and welcoming. - Schedule and manage maintenance tasks by coordinating with service providers such as landscapers, handymen, and vendors. - Identify and address building maintenance needs proactively, resolving issues by working with relevant teams. - Monitor office supplies and snacks, placing timely orders to ensure availability. - Manage incoming and outgoing mail while collaborating with Executive Assistants to align with office schedules and events. - Plan and prioritize operational tasks to guarantee seamless workflows for staff and visitors. - Build relationships with external vendors and clients to meet internal operational requirements. - Perform receptionist duties such as answering calls, greeting visitors, and directing inquiries. - Handle clerical tasks, including document scanning and filing to maintain organized records. - Assist in coordinating office activities and ensuring alignment with organizational goals. Requirements - Proven experience in office administration or a similar role. - Strong organizational skills with the ability to manage multiple tasks efficiently. - Excellent communication abilities, both verbal and written. - Familiarity with clerical tasks such as document scanning and record-keeping. - Proficiency in handling receptionist duties, including managing inbound calls and visitor interactions. - Ability to collaborate effectively with vendors and external service providers. - Detail-oriented approach to monitoring inventory and addressing building maintenance needs. - Basic computer skills for managing schedules, orders, and records. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Long term contract, Permanent employment, Contract work, Temporary work, Part time, Work at office,

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