A highly respected, award-winning law firm is seeking an experienced Legal Secretary to provide administrative and legal support to senior attorneys in a collaborative and fast-paced environment. This role requires exceptional attention to detail, strong communication skills, and a professional, team-oriented mindset.
This is a full-time, in-office position based in Philly , with the potential for a hybrid schedule following an initial onboarding period.
Key Responsibilities:
Provide high-level administrative support including managing calendars, scheduling meetings, and coordinating travel arrangements
Prepare, format, and proofread legal documents including pleadings, briefs, exhibits, and trial preparation materials
Coordinate logistics for court appearances and client meetings
Draft and send communications on behalf of attorneys; handle confidential information with discretion
Maintain organized case files and legal records in both physical and digital formats
Submit and track expense reports through internal systems
Enter attorney time as needed and provide gatekeeping support
Collaborate with another assistant to ensure continuous support and coverage for senior attorneys
Perform additional administrative tasks and office support as assigned
Qualifications:
Bachelor’s degree required
Minimum of 5 years of experience in a legal or professional services environment
High proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with legal software is a plus
Strong command of grammar, legal terminology, and formatting requirements
Exceptional proofreading, organization, and time management skills
Demonstrated ability to manage sensitive information with professionalism and discretion
Experience with Concur or similar expense reporting systems preferred
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