Job Description

Valiant Harbor International is a CVE Service-Disabled Veteran Owned Small Business that specializes in technical, programmatic, acquisition, compliance, and financial services for Government science and technology, research and development, and technological programs. At Valiant Harbor International, we emphasize our intense focus on helping federal government agencies identify and address organizational challenges to tailor and integrate specific solutions to solve their most difficult problems. Success is defined by our ability to meet our customers’ needs quickly, efficiently, and effectively.

Valiant Harbor International is seeking an energetic and detail-oriented Executive Assistant / Scheduler to provide executive level administrative and logistical support to the Advanced Research Projects Agency for Health (ARPA-H). This individual will work with government and support personnel to deliver effective services in support of agency leaders, events, and mission objectives. This is a full-time, 100% client-site opportunity.

Key Responsibilities:

• Proactively manage a complex and dynamic calendar, strategically prioritizing competing demands and requests.
• Work with internal team members to ensure briefing materials and agendas are prepared in advance of all meetings.
• Provide administrative support to leaders to include travel coordination and email management.
• Coordinate adaptive scheduling of internal and external meetings with senior-level leaders and other key stakeholders.
• Support administrative logistics around travel and events.
• Work with other front office staff to support office workflow and logistics.
• Support communication within executive teams; serve as a POC for incoming requests.

Required Qualifications:

• Associate’s degree is required; Bachelor’s degree is desired.
• Previous experience working in a Research & Development (R&D) or Advanced Research Projects Agency, such as ARPA-H, DARPA, ARPA-E, etc.
• 5+ years of experience providing administrative and/or scheduling support to senior leaders.
• 3+ years of experience in federal contracting or government.
• Experience providing executive support to include scheduling, following up on travel. arrangements, developing and editing communications, and interacting with several levels of personnel.
• Experience with Microsoft Office, Excel, Word, and PowerPoint.
• Experience with scheduling software and tools.
• Strong communication skills with experience engaging a broad range of stakeholders, including U.S. and foreign government officials in addition to private sector executives.
• Ability to be well-organized, detail-oriented, and adept at multitasking and prioritizing responsibilities to meet deadlines.

Environment: 100% client site; no remote/hybrid.

Salary Range: $84,000.00 - $105,000.00

EEO Statement: Valiant Harbor International, LLC is an Equal Opportunity/Affirmative Action employer. Valiant Harbor International prohibits discrimination with respect to the hiring or promotion of individuals, conditions of employment, disciplinary and discharge practices, or any other aspect of employment on the basis of sex, race, color, age, national origin, religion, disability, marital status, sexual orientation, gender identity, pregnancy, veteran status, or any other protected class. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact (202) 656-4691 for assistance.

Job Tags

Full time, Work at office,

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