Job Description

Summary of Duties:

Under the direction of the Manager, Protocol, Advocacy and Events, the Events Officer (Events and Technical Production) works with internal and external clients to manage the planning, preparation, and delivery of assigned complex events. The incumbent will analyse and evaluate the technical support needs for events; manage the inventory, maintenance, life cycle replacement and storage of all equipment; manage the contracting and procurement process for technical equipment and resources; provide coordination for mission events beyond the technical systems role and supervise facilities support staff and others as needed. 

 

The Events Officer (Events and Technical Production) is required to develop expertise on all technical systems and equipment in the Mission’s inventory for representational spaces. This includes, but is not limited to, audio visual equipment, lighting, sound, and computer systems. This position is responsible to analyse existing systems and provide a detailed evaluation on their efficiency and appropriateness for the Mission. They are responsible to research innovative technologies in related industries in order to make strategic recommendations for upgrades/replacements/repairs, including the management of purchases and rentals as needed. This position is the point of contact for liaising with sister units at the Embassy (such as physical resources and IT) to coordinate and collaborate on hospitality space needs. 

 

Area of Selection:

This selection process is open to applicants legally residing in the Washington, DC metropolitan area at the time of appointment. Candidates must be legally authorized to work in the United States. 

Please note that the Embassy of Canada to the United States does not sponsor work authorizations directly or indirectly.

 

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process. 

 

Education:

Candidates will be required to provide proof of the completion of their education.

• Bachelor’s degree from an accredited college or university in technical theatre, computer science, information technology, or a related field

OR 

• An equivalent combination of education, training and/or work experience in a related field (minimum of 3 years) will be considered in place of Bachelor’s or college degree.

Language:

• An advanced proficiency level (written and oral) in English.

 

Experience:

• Minimum 3 years of recent experience* operating and maintaining complex technical, audio visual and/or theatrical systems;
• Recent experience* as a leader or project manager in a professional environment;
• Recent experience* managing events or live productions.

*Recent is defined as within the last eight years.

 

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

 

Knowledge:

• Advanced knowledge of events planning, including budget development and reconciliation
• Advanced knowledge in operating, maintaining and troubleshooting technical equipment and audiovisual systems;
• Knowledge of procurement process

 

Competencies:

• Effective interpersonal skills;
• Organization and coordination;
• Judgement and discretion

 

Abilities:

• Ability to communicate effectively orally and in writing;
• Ability to manage multiple priorities with tight deadlines;
• Ability to take initiative to identify, troubleshoot and solve problems;
• Ability to coordinate and oversee the work of contractors and/or staff

 

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• An intermediate level proficiency (oral and written) in French;
• Recent (in the last five years) experience managing a direct report or team.
• Experience in a corporate or diplomatic environment
• Experience analysing technical equipment standards and making recommendations for equipment upgrades/repairs/replacements;

 

Operational Requirements:

• Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.50 hours per week in the office.
• Overtime, including early mornings, evenings and weekends, will be required with advance notice.

 

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization:  Ability to obtain and hold a valid work authorization covering the entire employment period.

- Security screening:  Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

 

Special Request from Mission / Additional Comments:

Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
Canada’s strength is diversity and it has played a key role in Canada’s history and development. Because of this, the Embassy of Canada in Washington values diversity, equity and inclusion in our workforce.

We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: 

How to Apply

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

 

Important Notes

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates who succeeded all of the assessments.
• Please note that the Embassy of Canada to the United States does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-WSHDC@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to the United States which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.

Job Tags

Full time, Part time, For contractors, Work experience placement, Local area, Relocation, Weekend work, Afternoon shift, Early shift,

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